Legal Secretaries and Administrative Assistants
Perform secretarial duties using legal terminology, procedures, and documents. Prepare legal papers and correspondence, such as summonses, complaints, motions, and subpoenas. May also assist with legal research.
20 alternate job titles:
Accredited Legal Secretary
Certified Legal Secretary Specialist
Confidential Secretary
Law Firm Administrator
Law Office Assistant
Law Secretary
Legal Administrative Assistant (Legal Admin Assistant)
Legal Administrator (Legal Admin)
Legal Coordinator
Legal Executive Assistant (Legal Exec Assistant)
Legal Management Assistant
Legal Office Support Assistant
Legal Practice Assistant
Legal Receptionist
Legal Secretary
Litigation Legal Secretary
Litigation Secretary
Magistrate Assistant
Paralegal Secretary
Secretary
Salary Information
Legal Secretaries and Administrative Assistants: $54,140 (median) per year.
Starting salary (10th percentile).
Required expreience: Varies by Company
Data source: U.S. Bureau of Labor Statistics
Daily Tasks & Responsibilities
| Task Description | Category |
|---|---|
| Send information, materials or documentation. | General |
| Answer telephones to direct calls or provide information. | General |
| Schedule appointments. | General |
| Operate office equipment. | General |
| Record information about legal matters. | General |
| Obtain personal or financial information about customers or applicants. | General |
| Prepare business correspondence. | General |
| Issue documentation or identification to customers or employees. | General |
| Search files, databases or reference materials to obtain needed information. | General |
| Provide information to coworkers. | General |
| Prepare documentation for contracts, transactions, or regulatory compliance. | General |
| Proofread documents, records, or other files to ensure accuracy. | General |
| Prepare legal documents. | General |
| Make travel, accommodations, or entertainment arrangements for others. | General |
| Record information from meetings or other formal proceedings. | Communication |
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Technology Requirements
| Technology | Description |
|---|---|
| Microsoft Excel | Spreadsheet software |
| Microsoft Office software | Office suite software |
| Microsoft Outlook | Electronic mail software |
| Microsoft PowerPoint | Presentation software |
| Microsoft Word | Word processing software |
| Adobe Acrobat | Document management software |
| Intuit QuickBooks | Accounting software |
| Microsoft Visio | Process mapping and design software |
| ADP Workforce Now | Human resources software |
| AbacusNext HotDocs | Document management software |
| Accounting software | Accounting software |
| Aderant CompuLaw | Calendar and scheduling software |
| Amortization calculation software | Accounting software |
| Appointment scheduling software | Calendar and scheduling software |
| Billing software | Accounting software |
| Case management software | Project management software |
| Chrome River Expense | Accounting software |
| Desktop publishing software | Desktop publishing software |
| Electronic diary software | Word processing software |
| Email software | Electronic mail software |
| Filing system software | Document management software |
| IBM Lotus Notes | Electronic mail software |
| Legal research software | Information retrieval or search software |
| Legal software | Expert system software |
| LexisNexis | Information retrieval or search software |
| Litigation management software | Analytical or scientific software |
| Microsoft SharePoint Server | Document management software |
| Presentation software | Presentation software |
| Public access to electronic court records PACER | Information retrieval or search software |
| Quicken | Accounting software |
| Sage 50 Accounting | Accounting software |
| Spreadsheet software | Spreadsheet software |
| Thomson Reuters Elite Billing Manager | Accounting software |
| Thomson Reuters Westlaw | Information retrieval or search software |
| Transcription software | Word processing software |
| Vertican Technologies Collection Master | Accounting software |
| Web browser software | Internet browser software |
| Web conferencing software | Video conferencing software |
| Web page design and editing software | Web page creation and editing software |
| Word processing software | Word processing software |
| WordPerfect | Word processing software |
| Microsoft Access | Data base user interface and query software |
| A1-Law | Data base user interface and query software |
| Database software | Data base user interface and query software |
| Dropbox | Cloud-based data access and sharing software |
| Electronic adjudication management systems EAM | Data base user interface and query software |
| LexisNexis Time Matters | Data base user interface and query software |
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Relevant Certifications
Industry certifications that may be valuable for this career role:
| Certification | Issuing Organization | Practice Test |
|---|---|---|
| Accredited Legal Professional | NALS the Association for Legal Professionals | Not Available |
| Certified Legal Manager | Association of Legal Administrators | Not Available |
| Certified Legal Professional | NALS the Association for Legal Professionals | Not Available |
| Certified Realtime Reporter | National Court Reporters Association | Not Available |
| Certified Specialist in E-Discovery | Association of Certified E-Discovery Specialists | Not Available |
| Registered Professional Reporter | National Court Reporters Association | Not Available |
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