Executive Secretaries and Executive Administrative Assistants
Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
41 alternate job titles:
Administrative Aide
Administrative Assistant
Administrative Associate
Administrative Coordinator
Administrative Liaison
Administrative Office Assistant
Administrative Office Specialist
Administrative Officer
Administrative Secretary
Administrative Services Assistant
Administrative Specialist
Administrative Support Specialist
Clerical Specialist
Confidential Secretary
Congressional Apprentice
Congressional Staffer
Corporate Secretary
Director's Assistant
Executive Administrative Assistant
Executive Administrator
Executive Assistant
Executive Office Assistant
Executive Secretary
Executive Staff Assistant
Financial Secretary
Human Resources Executive Assistant (HR Executive Assistant)
Management Assistant
Office Administrator
Office Assistant
Personal Assistant
Personal Secretary
President's Assistant
Program Support Assistant
Program Support Specialist
Project Assistant
Protocol Officer
Scheduler
Staff Assistant
Trust Manager Assistant
VP Assistant (Vice President's Assistant)
VP Secretary (Vice President Secretary)
Salary Information
Executive Secretaries and Executive Administrative Assistants: $74,260 (median) per year.
Starting salary (10th percentile).
Required expreience: Varies by Company
Data source: U.S. Bureau of Labor Statistics
Daily Tasks & Responsibilities
| Task Description | Category |
|---|---|
| Schedule operational activities. | General |
| Prepare documentation for contracts, transactions, or regulatory compliance. | General |
| Read materials to determine needed actions. | General |
| Sort mail. | General |
| Distribute incoming mail. | General |
| File documents or records. | General |
| Greet customers, patrons, or visitors. | General |
| Prepare business correspondence. | General |
| Make travel, accommodations, or entertainment arrangements for others. | General |
| Compile data or documentation. | General |
| Transcribe spoken or written information. | General |
| Inspect operational processes. | General |
| Explain regulations, policies, or procedures. | General |
| Answer telephones to direct calls or provide information. | General |
| Order materials, supplies, or equipment. | General |
| Perform administrative or clerical tasks. | General |
| Execute sales or other financial transactions. | General |
| Train personnel. | General |
| Prepare research or technical reports. | Analysis |
| Maintain medical records. | Maintenance |
| Record information from meetings or other formal proceedings. | Communication |
| Confer with coworkers to coordinate work activities. | Management |
| Manage clerical or administrative activities. | Management |
| Coordinate operational activities. | Management |
| Supervise clerical or administrative personnel. | Management |
| Develop organizational policies or programs. | Development |
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Technology Requirements
| Technology | Description |
|---|---|
| Google Workspace software | Office suite software |
| Microsoft Excel | Spreadsheet software |
| Microsoft Office software | Office suite software |
| Microsoft Outlook | Electronic mail software |
| Microsoft PowerPoint | Presentation software |
| Microsoft Word | Word processing software |
| Zoom | Video conferencing software |
| Adobe Acrobat | Document management software |
| Adobe Illustrator | Graphics or photo imaging software |
| Adobe InDesign | Desktop publishing software |
| Adobe Photoshop | Graphics or photo imaging software |
| Apple macOS | Operating system software |
| Cisco Webex | Video conferencing software |
| Web page creation and editing software | |
| Google Docs | Word processing software |
| Intuit QuickBooks | Accounting software |
| Microsoft Dynamics | Enterprise resource planning ERP software |
| Microsoft Project | Project management software |
| Microsoft SharePoint | Document management software |
| Microsoft Team Foundation Server | Project management software |
| Microsoft Visio | Process mapping and design software |
| Oracle PeopleSoft | Enterprise resource planning ERP software |
| Oracle Primavera Enterprise Project Portfolio Management | Project management software |
| SAP Concur | Accounting software |
| SAP software | Enterprise resource planning ERP software |
| Accounting software | Accounting software |
| Adobe Contribute | Web page creation and editing software |
| Aestiva Purchase Order | Procurement software |
| Apple Keynote | Presentation software |
| Appointment scheduling software | Calendar and scheduling software |
| Blackbaud The Raiser's Edge | Customer relationship management CRM software |
| Calendar and scheduling software | Calendar and scheduling software |
| Corel WordPerfect Office Suite | Office suite software |
| Customer relationship management CRM software | Customer relationship management CRM software |
| Desktop publishing software | Desktop publishing software |
| Eko | Desktop communications software |
| Epicor Vantage ERP | Enterprise resource planning ERP software |
| Evernote | Word processing software |
| Exact Software Macola ES | Enterprise resource planning ERP software |
| Fishbowl Warehouse | Inventory management software |
| Geac MPC Production | Enterprise resource planning ERP software |
| Google Meet | Video conferencing software |
| Google Sites | Web page creation and editing software |
| Google Slides | Presentation software |
| Graphics software | Graphics or photo imaging software |
| Human resource management software HRMS | Human resources software |
| IBM Notes | Electronic mail software |
| Internet browser software | Internet browser software |
| Intrado SchoolMessenger | Mobile messaging service software |
| JamBoard | Graphics or photo imaging software |
| KAPES | Analytical or scientific software |
| LexisNexis | Information retrieval or search software |
| Web page creation and editing software | |
| LogMeIn GoToMeeting | Video conferencing software |
| LogMeIn GoToWebinar | Network conferencing software |
| MTI Systems Costimator JS | Analytical or scientific software |
| Maynard PlanStaff Manager | Enterprise resource planning ERP software |
| Micro Estimating FabPlan | Analytical or scientific software |
| MicroStrategy Report Services | Enterprise resource planning ERP software |
| Microsoft Dynamics GP | Enterprise resource planning ERP software |
| Microsoft OneNote | Word processing software |
| Microsoft Publisher | Desktop publishing software |
| Microsoft SharePoint Server | Document management software |
| Office suite software | Office suite software |
| Oracle E-Business Suite Financials | Financial analysis software |
| Oracle PeopleSoft Financials | Enterprise resource planning ERP software |
| PCC EHR | Medical software |
| PCC Pediatric Partner | Medical software |
| PRONTO Xi | Enterprise resource planning ERP software |
| ParentSquare | Desktop communications software |
| ProQuest RefWorks RefShare | Web page creation and editing software |
| Questek Humanis | Human resources software |
| Records management systems | Document management software |
| SYSPRO business software | Enterprise resource planning ERP software |
| Sage 50 Accounting | Accounting software |
| Sage Peachtree Premium Accounting for Manufacturing | Accounting software |
| Slido interaction software | Network conferencing software |
| SmugMug Flickr | Graphics or photo imaging software |
| Social media sites | Web page creation and editing software |
| Transcription software | Word processing software |
| Web browser software | Internet browser software |
| Web conferencing software | Video conferencing software |
| Word processing software | Word processing software |
| Work Technology WorkTech Time | Time accounting software |
| Workbrain Employee Scheduling | Calendar and scheduling software |
| Workbrain Time and Attendance | Time accounting software |
| Workflow International Deskflow Enterprise | Human resources software |
| Microsoft Access | Data base user interface and query software |
| Slack | Cloud-based data access and sharing software |
| Airtable | Data base user interface and query software |
| Database software | Data base user interface and query software |
| Dropbox | Cloud-based data access and sharing software |
| FileMaker Pro | Data base user interface and query software |
| Google Drive | Cloud-based data access and sharing software |
| Inetsoft | Data base reporting software |
| ProQuest RefWorks | Data base user interface and query software |
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Relevant Certifications
Industry certifications that may be valuable for this career role:
| Certification | Issuing Organization | Practice Test |
|---|---|---|
| Certified Administrative Professional | International Association of Administrative Professionals | Not Available |
| Certified Parliamentarian | American Institute of Parliamentarians | Not Available |
| Certified Professional Parliamentarian | American Institute of Parliamentarians | Not Available |
| Certified Teacher of Parliamentary Procedure | American Institute of Parliamentarians | Not Available |
| Microsoft Office Specialist (MOS): Microsoft Excel 2016 | Microsoft Corporation | Not Available |
| Microsoft Office Specialist: Associate (Office 365 and Office 2019) | Microsoft Corporation | Not Available |
| Microsoft Office Specialist: Excel Associate (Excel and Excel 2019) | Microsoft Corporation | Not Available |
| Microsoft Office Specialist: Expert (Office 365 and Office 2019) | Microsoft Corporation | Not Available |
| Microsoft Office Specialist: Expert - Office 365 and Office 2019 | Microsoft Corporation | Not Available |
| Microsoft Office Specialist: Microsoft Access Expert (Access and Access 2019) | Microsoft Corporation | Not Available |
| Microsoft Office Specialist: Microsoft Excel 2016 Expert | Microsoft Corporation | Not Available |
| Microsoft Office Specialist: Microsoft Excel Expert (Excel and Excel 2019) | Microsoft Corporation | Not Available |
| Microsoft Office Specialist: Microsoft Office 2016 Master Specialist | Microsoft Corporation | Not Available |
| Microsoft Office Specialist: Microsoft Outlook 2016 | Microsoft Corporation | Not Available |
| Microsoft Office Specialist: Microsoft PowerPoint 2016 | Microsoft Corporation | Not Available |
| Microsoft Office Specialist: Microsoft Word 2016 | Microsoft Corporation | Not Available |
| Microsoft Office Specialist: Microsoft Word 2016 Expert | Microsoft Corporation | Not Available |
| Microsoft Office Specialist: Microsoft Word Expert (Word and Word 2019) | Microsoft Corporation | Not Available |
| Microsoft Office Specialist: Outlook Associate (Outlook and Outlook 2019) | Microsoft Corporation | Not Available |
| Microsoft Office Specialist: PowerPoint Associate (PowerPoint and PowerPoint 2019) | Microsoft Corporation | Not Available |
| Microsoft Office Specialist: PowerPoint Associate 2019 | Microsoft Corporation | Not Available |
| Microsoft Office Specialist: Word Associate (Word and Word 2019) | Microsoft Corporation | Not Available |
| Professional Administrative Certification of Excellence | American Society of Administrative Professionals | Not Available |
| Professional Registered Parliamentarian | National Association of Parliamentarians | Not Available |
| Registered Parliamentarian | National Association of Parliamentarians | Not Available |
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